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More safety at work: Hazardous Substances Register

Posted by Bertrand Duteil on 22/09/2016


In our last blog posts we have discussed about work safety, prevention and necessary documents your company needs to properly handle hazardous material and substances. After presenting the Safety data sheet and the Operating instructions, we will today discuss about another important document for work safety: the Hazardous Substances Register.

What is a Hazardous Substances Register?

The Hazardous Substances Register, also called Hazardous Material Register, is a document listing every hazardous material used in a company. Required by the Work Health and Safety Regulation, this document merges and lists all the most important information present in the Safety Data Sheet provided by your supplier.

Information required for a Hazardous Substances Register

  • Identification of the material or the product
  • Hazardous substances of content
  • Hazard classification
  • Quantity used
  • Area of operations
  • Storage area (Safety Data Sheet)

Hazardous Substances Register example

You can download here a template for your Hazardous Substances Register (as Word Document). Feel free to adapt it to your needs and use it in your company.

Serial Nr.

Identification: substance name/ product name

In case of mixed product: hazardous substances of content (SDS Chapter 3)

Classification according to the GHS
(SDS Chapter 2)

Classification according to the EU Directive (SDS Chapter 2)

Quantity used

Area of operations


Hazard class, category

Hazard- Statement

Code letter

Risk- Statement












Super Clean

Ethanol 60%

NaOH 0,5%

Flam. Liq. 3

Eye Dam. 1

Skin Irrit. 2




F, Xi

R10, R36/38

Up to 500 ml


Yes  - on ecratum supplier platform

Source: Professional organization for the food, hotel and restaurant industry (page in German)


  • If you already received the Safety Data Sheet from your supplier, please indicate in the column 8 the location of the document.
  • Always keep your Hazardous Substances Register up-to-date and regularly check the information present on the document.

Legal specifications and background

The data in the column 2 to 8 are legally required. In Germany, according to the Ordinance on Hazardous Substances, the data regarding the classification (Column 4a, 4b, 5a, 5b) or the hazardous properties of the product must be specified. The classification according to the EU Ordinance (Column 5a, 5b) may not apply, if exclusively hazardous materials with a GHS classification are used.

The Global Harmonized System of Classification and Labelling of Chemicals (GHS) has been set as a standard in the EU area with the CLP (Classification, Labelling and Packaging) Regulation (CE) 1272/2008.

Further information about the Hazard identification and classification are here available on the website of the European Agency for Safety and Health at Work.

The Hazardous Substances Register can also provide the following information

  • Safety instructions: P-Statement/ Precautionary Statement according to the GHS
    (if necessary, add the S-Statement according to the EU policy)
  • Identification: pictogram according to the GHS
    (if necessary, add the danger symbols according to the EU policy)
  • Acid or base
  • Recommended protective equipment
  • Intended use
  • Period of use
  • Number of employees especially exposed
  • Absorption means
  • Consumption per year
  • Supplier

If you want to add those information, feel free to adapt and complete your document.

Prepare your Hazardous Substances Register with ecratum

With ecratum, you can easily request online all your safety related documents such as Safety data sheet and Operating instructions and manage them directly on our platform to always have them available and ready to use. When preparing your Hazardous Substances Register, you would then have to specify “ecratum” as storage place for your SDS in the column 8 of your Hazardous Substance Register.

Register now for an online demonstration to discover the benefits of using ecratum for your product and supplier documents and how we can support you with your Supplier Relationship Management.

Click HERE to register for a free online-demonstration

Tags: Insider, Tipps, for supplier manager